TERMS & CONDITIONS
Welcome to Roaming Buddha (“we”, “us”, “our” and “Roaming Buddha”). The India Retreat is designed to offer you an immersive, cultural experience in a nurturing environment. We ask each participant (“you”, “participant”, “guest”) to read the following Terms and Condition carefully and let us know if you have any questions. These Terms and Conditions including all brochures, documents, correspondence and the terms and conditions of our suppliers form the basis of the contract with you. The Terms and Conditions contain waivers of liability and other important clauses that effect your legal rights. All persons wishing to make a booking acknowledge that they have carefully read and understand the Terms and Conditions that follow.
By making a booking with “us”, you accept on behalf of yourself and all those named on the booking, to be bound by these Terms and Conditions.
A booking is confirmed upon receipt of deposit and registration form, upon which we send a confirmation email.
The cancellation policy below is designed to protect retreat leaders (Rimmi Singh, Kelly Fisher and Pammi Singh) and all retreat attendees (prospective and current). It applies to all cancellation scenarios, with no exceptions.
CANCELLATION | Initiated by Participant
It is the responsibility of the participant to schedule travel and plan accordingly to arrive on time. Please note that there shall be no refunds or discounts for arriving late, leaving early, flight cancellations, travel delays or illness.
If you cancel your participation in the retreat for any reason, the policy below applies to all cancellation scenarios, with no exceptions. We wish we could compensate people for unforeseen circumstances, but we have incurred expenses.
We require you to purchase travel insurance within 2 weeks of making your first payment for this retreat.
A non-refundable processing fee of $500 is applied to India Retreat 2023.
Cancellations 120 days or more before your retreat start, you will receive a 100% refund, less non-refundable administration, planning service fee.
Cancellations 90 - 119 days before your retreat start, you will receive a 50% less non-refundable administration, planning service fee.
Cancellations 45 - 89 days before your retreat start, you will receive a 30% refund, less non-refundable administration, planning service fee.
Cancellations within 44 days of retreat start will have no refunds.
To cancel, you must send an email stating that you wish to cancel to: firstname.lastname@example.org. We will follow up with an email and a cancellation form. Any cancellation refunds will be made through Roaming Buddha and will not be done through chargebacks with your card or payment processor.
CANCELLATION | Force Majeure
We schedule our retreats when climate is expected to be most enjoyable, and when extreme weather episodes are least likely. However, we cannot predict all events that may occur. We assume no liability for, any loss, damage, delay, or cancellation resulting in whole or in part from an Act of God or any other Force Majeure condition, including, without limitation: fire, volcanic eruption, hurricane, environmental pollution or contamination, inclement weather, earthquake, low or high water levels, flood, water or power shortages or failures, tropical storms or hurricanes, riots or civil commissions or disturbances, and any other acts of a similar nature, sabotage, arrests, strikes or labor disruptions, restraint of rulers or peoples, expropriations, acts of terrorism, war, insurrection, quarantine restrictions, government health advisories, epidemics, pandemics, or warnings or alerts of any kind of nature, government seizures, refusal or cancellation or suspension or delay of any government authority or any license, permit or authorization, damages to its facilities or the travel supplier and its facilities, or any other unforeseen circumstances or any other factors unforeseen by us that impacts negatively on, or hampers, its ability to fulfill any of its contractual conditions. In the circumstances amounting to Force Majeure, we will not be required to refund any money to you, although if we can recover any monies from our suppliers, we will refund these to you less our non-refundable planning service fee.
CANCELLATION | Initiated by retreat leaders
In the extreme event that we cancel a retreat, participants are given the option to use their payments to date as credit toward a future retreat, or be given a refund in full (less the above-mentioned non-refundable administration, planning service fee.)
Roaming Buddha, LLC and all retreat leaders are not responsible for additional costs accrued - for instance, airfare. It is recommended that all retreat participants purchase travel insurance. It is required that all international retreat participants purchase travel insurance.
CHANGES TO ITINERARIES
While we do not anticipate any changes, if between planning time and/or during actual travel, circumstances require changes, we reserve the right to cancel or vary any itinerary and substitute components of any retreat. These changes will not be considered material changes and will not be consider cause for cancellation by the participant.
As described above, we strongly recommend the purchase of travel protection, and for international retreats, such protection is mandatory. We encourage guests to purchase additional cancel for any reason coverage. Travel protection can help in case your trip is cut short due to medical emergency, can provide for medical costs (including medical evacuation), and assists with missed connections and lost baggage. We are not experts, so you should ask your insurance broker any questions you may have. Travel protection should be purchased as soon as possible after booking. If you do not have adequate travel protection and an emergency occurs, we will not be liable for any losses you incur.
HEALTH & SAFETY
Please let us know about any pre-existing conditions or disabilities when you book your reservation so we can assist you in choosing an appropriate retreat. Given the nature of travel and our destinations we may not always be able to accommodate all needs, but we would be delighted to discuss the feasibility of joining our retreats. Depending on the accommodations required, additional fees may apply.
We will always follow government guidelines when it comes to health & safety. Your health matters to us as much as our own and we’ll do everything to protect it!
To attend any 2021 Retreat Planners, retreat participants shall provide:
Proof of a negative COVID-19 test within 72 hours of retreat start date, and/or
Proof of COVID vaccination
In the event a guest tests positive for COVID-19 they shall not be allowed to attend the retreat and there are no refunds. For the duration of 2021 guests rooming double occupancy in a queen or king room must choose their own roommate and fill in the appropriate spaces in the registration form. These health policies will be updated according to CDC travel protocol.
Moving forward from 2021, while we do all we can to protect your health and safety, you acknowledge that exposure to COVID-19 or other illnesses is an inherent risk of traveling, that cannot be controlled or eliminated by us. Therefore, if you choose to participate in a retreat, you agree that you are assuming the risk that you may be exposed to COVID-19 or other illnesses and that such exposure can lead personal injury, illness, permanent disability, or death. You also acknowledge that such injuries may occur in a manner that is not foreseeable at the time you make your booking.
You agree that due to the uncertainty of travel at this time there may be changes to your booking due to COVID-19 or other illnesses, for which there may be no refund. You agree to be aware and abide by any rules and regulations for entry into any destination and the rules of any of our suppliers. Please know that these rules are put in place to protect you and your health, so it is important to abide by them.
Because of the uncertainty cause by COVID-19 or other possible pandemics, we strongly encourage you to purchase travel protection coverage including cancel for any reason coverage.
You, for yourself, and any minors traveling with you, and on behalf of your and their heirs, assigns, personal representatives and next of kin (The Releasors), HEREBY RELEASE, AND HOLD HARMLESS Roaming Buddha, its members, officers, agents, and/or employees, suppliers, and other retreat members (Releasees), of, from and against any and all claims, damages, demands, losses, and liability arising out of or related in any way, in whole or in part to any postponement, cancellation, changes, injury, disability, death or any other loss you may suffer due to exposure, infection, spread, closure, and travel restrictions related to COVID- 19 or other illnesses, whether arising from the negligence of the releasees or otherwise, to the fullest extent permitted by law. The terms of this hold harmless and release of a liability paragraph, shall survive any termination or cancellation of this Contract, whether by operation of law or otherwise.
RELEASE OF LIABILITY
We offer retail travel services to customers, which are provided by separate and independent vendors of travel services. We do not operate, control, or otherwise provide the services of the independent travel vendors. Hence, customer agrees that we act only as agent for the client in acquiring transportation, hotel accommodations, sightseeing, and other privileges, or services for the clients’ benefit, and on the express condition that we shall not be responsible for any loss, accident, injury, delay, defect, omission or irregularity which may occur or be occasioned, whether by reason of any act, negligence or default of any company or person engaged in or responsible for carrying out any of the arrangements, or otherwise in connection therewith.
ASSUMPTION OF RISK & WAIVER
Participant is aware that health and wellness travel such as participant is undertaking on the retreat may involve inherent risks. Inherent risks include, but are not limited to, risk of injury or death from: participation in exercise programs including yoga, Pilates and stretching; accidents while traveling including motor vehicles collisions, collisions with animals, roadway hazards; slips, and falls; criminal or terrorist acts; government actions; consumption of alcoholic beverages, tainted food, or non-potable water; exposure to the elements, including heat, cold, sun, water, and wind; your own negligence and/or the negligence of others, including tour guides, other participants, Roaming Buddha and its employees, agents and/or representatives; attack by or encounter with insects, reptiles, and/or animals; accidents or illness occurring in remote places where there are no available medical services; fatigue, chill, overheating, and/or dizziness,; known or unknown medical conditions, physical activity for which you are not prepared, or other such accidents; the negligence or lack of adequate training of any third-party providers who seek to assist with medical or other help either before or after injuries have occurred; accident or illness without access to means of rapid evacuation or availability of medical supplies or services; and the adequacy of medical attention once provided.
Participant understands the description of these risks, is not complete and that unknown or unanticipated risks may result in injury, illness, or death. In order to partake of the enjoyment and excitement of this trip, participant is willing to accept the risks and uncertainty involved as being an integral part of travel, including the risk of infection, illness, and death. Participant hereby accepts and assumes full responsibility for any and all risks and agrees to and shall hold harmless and fully release us from any and all claims associated with the trip, including any claims of third-party negligence and/or the negligence of ours and participant hereby covenant not to sue us for any such claims or join any lawsuit or action that is suing Roaming Buddha, LLC. This agreement also binds your heirs, legal representatives, and assigns. The terms of this hold harmless and release of all liability paragraph, shall survive any termination or cancellation of this Contract, whether by operation of law or otherwise.
We want to ensure that all participants feel more healthy, alive, and rejuvenated when they return home. As such, your behavior not only effects your experience but other members of the retreat. By participating in a retreat, you agree to follow all rules and guidelines established by us and our suppliers. If you are abusive of others, or your behavior disrupts the retreat, or your physical condition negatively impacts the enjoyment of the other participants, you may be asked to leave. We will make no refund and will accept no liability for if you must leave the retreat due to your conduct. We are not responsible for any costs incurred by you due to removal from a retreat.
We also value respecting others and impress upon our participants that as guests of the destination each participant agrees to be respectful of people and property. Participant agrees to and shall indemnify and hold harmless Roaming Buddha, and each of our officers, directors, employees and agents from any expenses, losses, liabilities, damages, judgments, settlements and costs (collectively, “damages”) involved with or incurred by us (including, without limitation, reasonable attorneys’ fees and the advancement of same) with respect to any claims, law suits, arbitrations, or other causes of action, which result, directly or indirectly, from participant’s breach or violation, or threatened breach or violation, of this Agreement and/or any damage caused by participant while participating in the retreat.
PHOTOGRAPHS & VIDEOS
We are excited to share your retreat experiences with others. As a participant you agree that we may publish any photographs and/or videos of the trip or participants in printed or electronic media without obtaining further consent and without compensation. You release us and our representatives from any liability in connection with any use of such photographs and/or video.
LAW & JURISDICTION | CLASS ACTION WAIVER | LIMITATION OF DAMAGES | NOTICE OF CLAIM
This Agreement and all attachments hereto and the rights of the parties hereunder shall be governed by and construed in accordance with the laws of the State of Maryland exclusive of conflict or choice of law rules. Any claims shall be brought in a court of competent jurisdiction located in Maryland. You agree that you will only bring claims against us in your individual capacity and not as a plaintiff or class member in any purported class action or representative proceeding. We shall not in any case be liable for other than compensatory damages, and your payment of a deposit on a trip means that you agree to these conditions of sale and expressly waive any right to punitive damages. You understand and agree that no claims will be considered and that you will not bring suit against us unless you have first provided a typewritten notice of claim to Roaming Buddha within 30 days after the retreat or cancellation of the retreat.
ENTIRE AGREEMENT & SEVERABILITY
This agreement, including any other documents, including invoices, we provide you, and the terms and conditions of our suppliers, constitutes the entire agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written, with respect to us. If any provision of these Terms shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from these Terms and shall not affect the validity and enforceability of any remaining provisions.
By electronically checking the waiver box, and submitting my retreat payment, I hereby acknowledge and accept all the terms and conditions above. I hereby agree to be responsible for my own welfare and accept any and all risks of delay, unanticipated events, inconvenience, illness, injury, emotional trauma, or death. I hereby release and discharge Roaming Buddha, LLC, and retreat leaders from and against any and all liability from my participation in the retreat trip. I agree that this release shall be legally binding upon me personally and all members of my family.
I hereby verify that I have reviewed all information (legal names, date of birth) and travel itinerary for accuracy. I have been advised of all applicable fees imposed by Roaming Buddha and the suppliers, plus I have been advised on purchasing travel insurance. I understand that changing any aspect of my travel arrangements may result in the payment of additional money.